The Charleston Area Hamfest and Computer Show, Inc. November 14th, 2016 5:00 PM Business Meeting was held at Shoney’s, Restaurant Kanawha Boulevard, Charleston, WV.

Attendance: (7)   Randy Damron, N8XEA; Jim Damron, N8TMW; Rick Cummings, WV8RC;                        
                         Jimmie Hewlett, WD8MKS; Ann Rinehart, KA8ZGY; Dave Ellis, WA8WV; Dave Poe, W8IW.

The meeting was called to Order by President Randy Damron, N8XEA.

Minutes: Ann presented minutes of the November 3rd, 2016 followed with motion by Rick, seconded by Jimmie to accept the minutes as presented, the motion was approved.

Treasurers Report: Jimmie reported treasury balance of $11,115.48 with motion by Ann , seconded by Rick to accept the treasury report as presented, the motion was approved.




2017 Hamfest Date and Location: Randy confirmed the location of the Hamfest as the Charleston Civic Center on March 25, 2017 and reported the contract has been signed.

Admission Fee: Discussion of admission fee be increased from $6.00 to $7.00 with motion by Rick, seconded by Dave Ellis to increase the fee, motion was approved.

Table/Electric Fee: Discussion of fee for tables be increased from $10.00 to $12.00 with motion by Ann, seconded by Dave Poe to increase the fee, motion was approved. Discussion of fee for electric at table for vender, if needed, would be $10.00 with motion by Jimmie, seconded by Dave Poe, motion was approved.

Museum of Radio and Technology, Huntington WV: Discussion with confirmation and area with tables will be available to the group.

Forums/ VE Testing: Discussion related to fee for additional rooms to be $150.00 and the forums will be held being given one (1) hour time slot, and the WVSARC will use the outside setting are for their meeting. The ARRL 10:00 AM–11:00 AM, and the ARES® forum for 11:00 AM–12 Noon followed by the ARRL VE Testing session.


Prizes (Main/Hourly/Forums): Discussion with main prizes as follows: 1st = $500.00 CASH; 2nd = 2 meter mobile; 3rd – Power Supply. Hourly prizes for 10:00 AM – 1:00 PM will be a 2 meter HT, and ARRL Gift certificates for forums. Other prizes may be available for the hourly drawings.


ARRL Application: Ann will firm up necessary information for the application with ARRL HQ.

Hamfest Flyer: Jim and Ann will update flyer for mailing and KARC website. Ann will send information to Greg, N8XAQ to update site.






Charleston Hamfest Committee

November 14, 2016 Meeting, Page 2




Kanawha Valley Amateur of the Year (AOY): Jimmie presented the concern related with usually only one nominee or at times no AOY for the year.   Discussion related to his concern and that not always relative information is received with the nominee application. There is no further action at this time.

PROPOSED CHANGES TO Constitution and By-laws:

Article VI – AMENDMENTS: This Constitution and By‑Laws may be amended by a two‑thirds vote of the
             members in attendance. Proposals for amendments shall be submitted in writing at a regular
             meeting and shall be voted on at the next following regular meeting, provided the members have
             been notified of the intent to amend the Constitution and By‑Laws at said meeting. The notification
             requirement shall be met by an announcement at a member club's meeting or in the member club's


  • By-law 7 - DISSOLUTION:     (PROPOSED CHANGE) (Submitted by      Jimmie, WD8MKS)

Change By-law 7 from “In the event of the dissolution of this organization, all assets, if any shall be divided equally among the member clubs: The Kanawha Amateur and the Tri-Counties Ham Radio Club.” to “In the event of the dissolution of the organization all assets, if any, shall be divided equally among the Kanawha Amateur Radio Club and the WV State Radio Council.”




       (PROPOSED CHANGE)   (Submitted by Jimmie, WD8MKS)

Do Away with By-law 8: “Each year there shall be selected from Amateurs active in the Kanawha and/or Putnam Counties of West Virginia a "Kanawha Valley Amateur of the Year".    (08/12/97)

     The Executive Committee comprised of the President, Vice President, Treasurer and Secretary, shall appoint a trustworthy active member of The Charleston Area Hamfest and Computer Show, Inc. to act as Chairman-Kanawha Valley Amateur of the Year to be the recipient of the nominations and to handle as per the following instructions.

   Nominations for the "Kanawha Valley Amateur of the Year" shall be solicited from the entire Amateur community of Kanawha and Putnam Counties of West Virginia. Notice shall be sent to all known clubs in the above counties no later than December 1 of the year prior to the Charleston Area Hamfest and Computer Show, Inc.

   The nominations shall be sent to the Chairman Kanawha Valley Amateur of the Year (here after known as Chairman) of the Charleston Area Hamfest and Computer Show, Inc. no later than March 1 of the year that the award is to be presented.

   The proper nomination shall include call sign, name, address and AMATEUR RELATED ACTIVITIES.

   In the event that any of the Officers or past winners of this award would be nominated for the current award the Chairman is instructed NOT to include their resume nor list them on the ballot sent to them. All other ballots would show their name and include their resume.

   No later than March 10 the Chairman shall mail ballots to the President, Vice President, Secretary and Treasurer of the Charleston Area Hamfest and Computer Show, Inc. and to the three (3) previous winners of the Kanawha Valley Amateur of the Year Award. (The year 1993 having no previous winners, the ballot will only go to the Executive Committee members. In 1994, 1995 and 1996 the winners will be added to the voting list until the above requirements are met).

   At no time shall there be more than one (1) vote person nor shall more than one (1) ballot, be sent to persons having a vote.

   The Chairman shall not have a vote unless there is a tie, then he shall have the tie-breaking vote.

   All persons voting must have a valid Amateur license issued by the Federal Communications Commission.

   The ballot shall include copies of the nominating letters as copied by the Chairman, also a stamped enveloped addressed to the Chairman. These ballots and all nominating letters must be completed and mailed (postmarked) no later than March 20 of the year the Award is to be presented.

   The Chairman shall count the ballots and obtain a plaque, keeping confidential the winner until the award is presented at noon on the day of the Charleston Area Hamfest and Computer Show, Inc.

   At the first regular meeting after the Hamfest the Chairman shall turn over to the President of the Charleston Area Hamfest and Computer Show, Inc., all votes, nominations and any other paper work used in determining the winner. The President shall review the voting results then DESTROY all papers concerned. The President shall keep this information confidential unless he encounters a discrepancy. Any discrepancies shall be resolved between the President and the Chairman.”

Charleston Hamfest Committee

November 14, 2016 Meeting, Page 3


These minutes with the proposed By-law changes shall be posted on the website under the Charleston Hamfest section, and will be announced at the next Kanawha Amateur Radio Club (KARC) membership meeting. KARC and Charleston Hamfest Committee members will be notified of the next Charleston Hamfest meeting when scheduled.

There being no other business the meeting was adjourned.

NEXT MEETING: TBD – AGENDA:(Committee Assignments, Functions, Proposed By-law changes, etc.).


L. Ann Rinehart, KA8ZGY, Secretary



Next KARC Meeting!

 Due to the Covid
Pandemic Activity

The Club Meetings

 Will be held at the

Trinty Luthern Church

1600 Kanawha Blvd E,
Charleston, WV 25311

 July 9th 6:30PM

The Details will be
sent out to members.


Weekly KARC net -
Sundays at 8:30pm
on 145.350 PL 91.5

Learn a ‘new way’
to communicate

during an emergency!

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  From WOWK-TV.

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For More Information contact

    WV8V Terry Sanner